ANNUAL OVERSIGHT OF THE DOCTORAL CANDIDATE (RAPI)

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[Access to the RAPI tool]

  

 

 

(According to the UCLM Doctoral Academic Calendar for the 2023-24 academic year approved by the EID Steering Committee on June 16, 2023).

  • ORDINARY evaluation for renewal of supervision in the following academic year 2024-25:
  1. Data entry by the doctoral student of the record of activities and research plan: until September 6, 2024.
  2. Supervision of the director and tutor: until September 13, 2024.
  3. Evaluation Academic Committee: until September 30, 2024.
  • EXTRAORDINARY evaluation for renewal of tutoring, in case of non-positive ordinary evaluation: until March 31, 2025.
  • ADVANCE OF THE ORDINARY EVALUATION FOR THE DEPOSITION OF THE THESIS: At any time during the academic year, at the beginning of the procedures for the admission to the defense of the doctoral thesis.

* The evaluation dates indicated are the maximum dates, i.e., the Academic Committees may set different dates, which in no case will be later than those indicated.

The deadline for renewal of the academic tutoring registration in the academic year 2024-25 (second year students and following) will be from October 1 to 31, 2024 (according to the academic calendar for doctorate 2024-25 approved by the EID Steering Committee held on June 19, 2024), for which it is essential to have obtained in RAPI the grade of APTO in the last course enrolled.

 

IMPORTANT NOTE about the research plan

In accordance with current legislation, UCLM doctoral thesis research plans must include, when appropriate due to the methodology of the plan, the report of the Ethics Committee that is applicable according to the information available in the Portal of Scientific Ethics of the UCLM.

Thus, ALL research plans in RAPI must incorporate in their BASIC DATA section the thesis supervisor's report on this matter, according to the model available at this link.

subida de informe director sobre ética científica en PI

In addition, in those cases in which the committee's report IS APPROPRIATE, they must check the box and incorporate it, in the course in which it is available, in the field provided for that purpose in that section.

subida de informe comité sobre ética científica en PI

Those who already had the report of the scientific ethics committee in previous years may recover it in RAPI of the research plan of the last year evaluated.

Evaluation calendars

(Approved by the Steering Committee of the EID-UCLM at its meeting of June 19, 2024).

  • ORDINARY evaluation for the renewal of the guardianship in the following academic year 2025-26:
    1. Introduction of data by the doctoral student of the record of activities and research plan: until July 25, 2026.
    2. Supervision of the director and the tutor: until September 12, 2025.
    3. Academic Committee Evaluation: until September 26, 2025.

  • EXTRAORDINARY evaluation for renewal of guardianship, in case of a non-positive ordinary evaluation:
    1. Introduction of data by the doctoral student of the record of activities and research plan: until March 26, 2026.
    2. Supervision of the director and the tutor: until April 10, 2026.
    3. Academic Committee Evaluation: until April 17, 2026.
       
  • ADVANCE OF THE ORDINARY EVALUATION FOR THE DEPOSITION OF THE THESIS: At any time during the academic year, at the beginning of the procedures for the admission to the defense of the doctoral thesis.

* The evaluation dates indicated are the maximum dates, i.e., the Academic Committees may set different dates, which in no case will be later than those indicated.

The deadline for renewal of the academic tutoring enrollment in the 2025-26 academic year (second year students and following) will be from October  2025, for which it is essential to have obtained in RAPI the grade of APTO in the last course enrolled.
(According to the UCLM Doctoral Academic Calendar for the 2023-24 academic year approved by the EID Steering Committee on June 16, 2023).
  • ORDINARY evaluation for the renewal of the guardianship in the following academic year 2024-25:
    1. Introduction of data by the doctoral student of the record of activities and research plan: until September 6, 2024.
    2. Supervision of the director and the tutor: until September 13, 2024.
    3. Academic Committee Evaluation: until September 30, 2024.

  • EXTRAORDINARY evaluation for renewal of guardianship, in case of a non-positive ordinary evaluation: until March 31, 2025.

  • ADVANCE OF THE ORDINARY EVALUATION FOR THE DEPOSITION OF THE THESIS: At any time during the academic year, at the beginning of the procedures for the admission to the defense of the doctoral thesis.

* The evaluation dates indicated are the maximum dates, i.e., the Academic Committees may set different dates, which in no case will be later than those indicated.

The deadline for renewal of the academic tutoring enrollment in the 2024-25 academic year (second year students and following) will be from October 1 to 31, 2024 (according to the 2024-25 doctoral academic calendar approved by the EID Steering Committee held on June 19, 2024), for which it is essential to have obtained in RAPI the grade of APTO in the last course enrolled.

Documents

Guides:

 

Other documents:

 

Catálogo de guías y documentos de ayuda RAPI

Frequently Asked Questions (FAQ)

To avoid inconveniences in the follow-up in RAPI that may hinder the continuity in the Ph.D. Program, you must ensure that your file has the following elements of annual evaluation:

  • MANDATORY: The Research Plan is generated and completed/updated, with all its sections supervised by your director (ACCEPTED/REJECTED).
  • MANDATORY or OPTIONAL, depending on the program: Supplemental Activities recorded have been supervised by your director (ACCEPTED/DECHAVED).
  • MANDATORY: It has been evaluated by at least one director (FAVORABLE/UNFAVORABLE). In some programs the evaluation report of all directors is required. In case of doubt, consult with your academic committee.
  • MANDATORY: It has the assessment of the Evaluation of your tutor (FAVORABLE/UNFAVORABLE).

In view of the above elements, the Academic Committee proceeds with the grade.

Only in the case of a PASS grade (APTO) will it be possible to continue in the doctoral program, renewing the annual academic tutoring registration (or managing a temporary withdrawal to justify the absence of enrollment, or initiating, if applicable, the procedures for the deposit of the thesis).

For more information, please consult the manuals for doctoral students and for professors that can be found on this page (above).

 

Ciclo RAPI

Access to RAPI can be done by digital certificate or access credentials.

To know your credentials (according to your UCLM STUDENT profile, PDI or CONTRACTED UCLM, or EXTERNAL UCLM STAFF) and access data in each case, visit the following webpage..

  • Thesis supervisors external to the University of Castilla-La Mancha who do not have access credentials should generate them at http://mis.tic.uclm.es/credenciales/alta.aspx.
  • Once the credentials have been generated, you will be able to access RAPI with them or with a digital certificate.

If a student does not appear among the students assigned to a professor (either as a tutor or as a director), the reason is that the Documentary Commitment of Supervision could not be typed, usually due to the lack of acceptance of any of those involved following the instructions received by e-mail on the dates following the first enrollment in the program.

Interested parties can review (and rectify) this situation at  https://preinscripciondoctorado.apps.uclm.es/listadoCDS.aspx

 

If the doctoral student has registered some activity or generated and updated, if necessary, the sections of your research plan but they do not come out to your thesis supervisor, the most likely cause is that you have left it in “Registered” (REGISTRADO) status (in editing). You should finalize your editing and change the status to “In review” (EN REVISIÓN).

You must make sure that all mandatory data (marked with an asterisk) have been filled in. In particular, in the section of the research plan “Basic data” (DATOS BÁSICOS) and the “Line of research” (LÍNEAS DE INVESTIGACIÓN).

On this page you can find the catalogs of Lines of evaluation, UNESCO Codes and Areas of knowledge.

The most common reasons why the plan generation, activity registration or editing buttons are disabled are the following:

  • There is no academic tutoring enrollment in the annuity.
    ACADEMIC TUTORSHIP REGISTRATION IS MANDATORY every year of activity in the doctoral program, until the defense of the thesis. Absence is only justified (avoiding the definitive withdrawal from doctoral studies) in the case of having been authorized a temporary leave of absence by the academic committee of the program that substantially affects the academic year.
  • The date of permanence in doctoral studies has been exceeded.
    The deadline for the defense of the thesis shown in RAPI has been reached and an extension has not been managed (if they have not yet been exhausted).
    The necessary procedures for temporary withdrawals and extensions can be found in the procedures section.

In rare cases, copying and pasting content into RAPI boxes from Word or browsers can cause editing to crash. If this is the case, please write to doctorado@uclm.es identifying yourself and explaining the situation.